Vancouver Island Poker Run 2011 - 2nd Annual Charity Event

[ddonovan]

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Just a heads up, I am starting to work on the 2011 Poker Run (2nd Annual event to raise money to send disabled children to Camp Shawnigan).

The date I am shooting for so we can have this event at Mt Washington once again is August 20th.

I am just starting to work out sponsorship and contacting those that helped us out last year. Ronnie (esstwothousand) has volunteered to help me out this year with the planning.

If your interested in attending this year I wouldn't mind if you could fire me a PM and let me know so I have an idea of the numbers. No commitment at this point, just need an idea.

Thanks S2Ki Community and Island Honda Dealerships for sponsoring the Event

(for those of you that missed it here is the link to last years thread/pics). Pics go from page 9 to page 14.
http://www.s2ki.com/forums/index.php...=740168&st=200

Dave Vancouver Island CO
Poker Run 2011 Organizer


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Dave Donovan
2007 S2000 GPW||1985e Porsche 944||1976 Fiat X1/9||'87 Yamaha FZ600
-Invidia N1V3||Bosch Iridium 4 prong spark plugs||K&N Intake||Type-R FD2 Shift Knob||IDA-x305 HU
-AUT CF Cooling Plate||T1R CF downforce side diffusors||Seibon MG Style CF Wing||KSport Coilovers

[iamed]

Hondas only?

[ddonovan]

Nope. Opening it up to Japanese Imports this year.

[ddonovan]

I am planning a few changes to the format of last year's event. There were some logistical issues with using playing cards. As well some people that didn't actually play poker, didn't know what hands they had, and lastly, from what I understand, some people were exchanging cards between one another before turning their hands in.

This year to avoid all of this I am going to replace playing cards with a token that will have a number on it. If we have 50 cars registered, there will be 75 numbered tokens at each checkpoint, all in a bag. Each token will be numbered from 1 - 75 (again assuming 50 cars, there will be 25 more tokens than the total number of cars). When you arrive at a checkpoint you select a token and move on to the next checkpoint. At the end of the event you simply add up the numbers on the token and the highest number wins. We would probably have an award for the lowest hand as well (not sure yet which positions will get prize money).

Also there will be two types of participants, those that know the island and want to just get to the checkpoints and finish the route. They can go as a group or as singles. They just take off and do the route at their own pace. A second group will be those that want to see the island and take their time completing the route. Remember that speed is not part of the event, it doesn't matter how fast you finish. This second group will travel together and we will assign locals to this group. They will take the scenic routes along the water. When registering please let me know which group you see yourself in.

The event this year will be open to all Japanese Imports. If you don't drive a Japanese Import but would like to participate, contact me. If you have any questions please fire them PM me or fire me an email at dave.donovan@elocas.com

All proceeds from this event go directly to Camp Shawnigan on Vancouver Island. This is a special camp for severely disabled kids and terminally ill children. They try to squeeze some normality into the lives of some very special kids. It costs about $2,500.00 to send one child to camp. Some kids can't afford that with the added costs of their ailments. Help us to help them.

Thanks for reading and I hope you can make an effort to attend. If you wish to donate and cannot attend, contact me and we can find a way for you to do that. Thanks again and drive safe.

Dave
Vancouver Island CO
Poker Run 2011 Organizer
emot-tip-wink.gif

[Manic!]

sweet gives me an excuse to insure the Civic and get out of the ford truck I have been driving.

[ddonovan]

^Shall I put you down as tentative?

[ddonovan]

Here is the link to this years event over in the Vancouver S2Ki forum.

So far we have 18 cars and 27 people on the list.

http://www.s2ki.com/forums/index.php?showtopic=843494

:thumbup:

[ddonovan]

We may have a live band for this years event !!!

[ddonovan]

What is a Poker Run? Since I have been asked I thought I would basically explain a poker run and how it works, or at least how we did it last year.

A poker run is a rally that doesn't have anything to do with speed. Everyone starts from the same location and either travels as a group or single and heads to a common ending point (in our case Mt Washington Resort in the Comox Valley). Along the route there are checkpoints that each vehicle must get to. You are supplied with a detailed map but none of the locations are hard to find. For those that know the island they can take off as a single or as a group and head whatever way they wish. Those that don't know the island and want to have more of the scenic tour can go with another group that will have some local owners and we will take the ocean routes to the checkpoints.

At each checkpoint will be a deck of cards. Each car selects a card. If you don't like the card you get, you can pre-purchase "mulligan" tickets which allow you to exchange the card at the checkpoint and return the card you first selected. Mulligan tickets are purchased at the start of the event and you can only purchase 3 tickets. Of course you "draw" a card you don't get to see what it is until after you have it in your hand.

Once you get to the finish you should have 5 or 7 cards depending on how many checkpoints there are. From those cards you make the best poker hand you can and submit it to the event people. We have a nice sit down dinner at Mt Washington Resort (last year was BBQ Salmon and Corn on the Cob with a great selection of salads and other nice things). During the dinner you are encouraged to purchase tickets for the silent auction items with all proceeds going to Camp Shawnigan. After dinner we award the silent auction items and we then award prize money to the 1st, and 2nd, and 3rd place card hands.

After that we have the bar and the facilities until midnight and this year we may have a live Classic Rock band to perform for us. Rumour is there may be a bit of open mike as well if someone wants to start their new career!

Any questions, don't hesitate to PM me or fire me an email at dave.donovan@elocas.com

http://www.s2ki.com/forums/index.php?showtopic=843494

Thanks and I hope you can make it out to this worthwhile event.

[ddonovan]

The field so far:

Responses (Interested in attending):

Cars: 23
People: 32

[ddonovan]

As Of Sunday 09:00

Responses (Interested in attending):

Cars: 27
People: 37

[BlackZRoadster]

errr i thought this was a real charity poker event with cards , tables and chips.

[ddonovan]

As Of Monday at 7:30pm - Keep them coming ...,

Responses (Interested in attending):

Cars: 28
People: 44

[ddonovan]

As of Thursday 8:30am

Responses (Interested in attending):

Cars: 31
People: 48

[ddonovan]

As of Sunday 14th 10:30am

Responses (Interested in attending):

Cars: 33
People: 51

[ddonovan]

Update - Feb 15th/2011 driving.gif

Well I have confirmed that August 20th is still the date. I have to have the deposit money ($500.00) up to them by end of this month. This shouldn't be an issue as the Island owners have put together over $300.00 and Victoria (Campus) Honda is again going to sponsor our event and last year they provided us with a $500.00 expenses sponsorship cheque. This was the only weekend available to us.

We have had a local classic rock band contact us and they want to throw in some sponsorship by playing for us for free. We just need to cover their gas costs. Mt Washington has no problem with this as long as they setup and tear down themselves and we rent a carpet to protect the floor.

We have so far received sponsorship agreements from the following:
- Campus Honda
- Wind Restrictor (custom etched windscreens - between the seats of some convertibles like ours).
- Mt. Washington Resort - ski passes and tubing passes.
- Allen Berg F1 racing school (one pass must be used by end of September).
- The Bread Garden
- 5252 Motorsports
- A&J Racing

Thanks to all the sponsors thus far. Lastly I wanted to point out that last year some people attended the event and made it back to the mainland same day. We have setup the poker run so that people on the island leave first. That gives anyone visiting the island enough time to catch a morning ferry and still participate. In the evening we had the prizes and the dinner over in time to catch the Nanaimo ferry back to the mainland, so for those of you wondering, this entire event can be done in one day without having to spend the night up at the mountain. You would be looking at about 3 hours driving during the event, then Nanaimo is about an hour and a bit from the mountain. The starting spot for the Poker Run is about 25 minutes from the Vancouver Island Ferry.

I am very pleased with the pre-registration again this year. Thanks to all of you that have decided to help out and donate your time and money to such a worthy cause.

Thanks Again...,
Dave
VI S2Ki CO
Poker Run Organizer
emot-tip-wink.gif

[ddonovan]

As of Thursday 17th 10:00pm

Responses (Interested in attending):

Cars: 36
People: 55

[ddonovan]

Looks like the pricing for the event will be as follows:

Car and Driver ==> $100.00
Passenger ==> $50.00

This includes
. entry to the event
. sit down dinner at Mt Washington
. donation to the charity - Camp Shawnigan
. gratuity and taxes for the facilities staff

Mt Washington has also offered us a discount on rooms up there for the Saturday night. Rooms have to be booked through the company that I am dealing with though so please contact me if you wish to book a room. I also found rooms and entire townhomes/condo's here for a very good price:

http://www.mtwashingtonaccommodation...w.php?view=all

http://www.mountwashington.ca/en/tra...mmodation.html

[ddonovan]

Pre-Registration as of Feb 23rd:

Cars: 39
People: 62

[ddonovan]

Special deal on the rooms up at Mt Washington will be available. I am working with the accomodations people up there to get a special deal on rooms for the Poker Run and Banquet. They have agreed to special pricing however rooms must be booked through Slopeside Accommodations (Cathy or Pam are the contacts). I have not confirmed the pricing amount yet but am expecting to hear back from them shortly. I should also be able to confirm a menu shortly as well.

Signup looks promising. The Datsun Enthusiasts club has jumped onboard big time and want to help out with the event. They are helping to round up more sponsorship and are starting to sign up people. The president of the club will be attending. This is great news.

Keep it up!

Responses (Interested in attending):

Cars: 44
People: 69

[ddonovan]

Pre-Registration as of Friday March 4th:

Cars: 47
People: 74

[ddonovan]

For the Poker Run prizes I am going to base this on my projected numbers of 50 cars and 80 people:

Poker Run Prizes would be as follows:

Highest Hand ==> $500.00
Second High Hand ==> $350.00
Third High Hand ==> $150.00

* These will go up as attendence goes up.

There will also be silent auction items at the event. Tickets for the silent auction will be in $5.00, $10.00, and $25.00 increments. This means that the most you would pay for any one item would be $25.00. People purchase the tickets in the numeration that they wish. Items are placed on a table with a minimum bid in the amounts above. So less expensive items would be in a $5.00 category, and more expensive items would be in the $25.00 category and so on.

After a nice Banquet dinner we select the auction winners, select the Poker Hand winners, and the rest of the evening we have a bar and a Classic Rock Band. The Band is going to be very informal in that they are going to play and if you want to come up and sing or join in a jam session you can. If you wish to dance you can. If you just wish to sit and listen to the band, you can.

The Poker Run itself will take about 3.5 hours to complete depending on which group you decide to cruz with (scenic or the faster crowd). Rooms are available at a discounted rate. Event is setup so anyone from the Mainland can do it in one day and not have to spend the night.

Great people, great cause and great cars! Our sponsors will be putting on little events as we pull into the assortment of check spots which are still being drawn up.

If anyone knows of any businesses that would like to sponsor the event with either some auction items, freebies, or a cash donation please contact me. If you would like to make a cash donation either because you can't attend or you want to throw in a little extra, again please contact me and THANKS IN ADVANCE.

Hope to see you out there. Can't wait to see the assortment of cars. Stay tuned for a list of auction items and I will be putting up a Web Site to keep the sponsor information on.

As for deadlines:
- must confirm your attendance = 2 months in advance (Mid June).
- must have money in for tickets = 1 month before the event (Mid July).
- drop dead date = First week of August.

Remember that I am using the numbers to estimate prizes, inform sponsors so they know how many to expect if they are a checkpoint, to arrange a facility up at Mt Washington that accommodates all of us, and to estimate food costs. If we get out at least 60 people, the costs at Mt Washington are cut pretty much in half making more money available for the charity (Camp Shawnigan for disabled children).

Thanks again for all you early registrations. If you wish to go ahead and pay for your tickets contact me and we can setup a method of payment.

Pre-Registration as of Monday March 7th - 1:00pm

Cars: 48
People: 76

Dave Donovan
Poker Run 2011 Organizer

[ddonovan]

Note recieved from one of our sponsors ..., This is truely great news! Sokha is a manager over at The Honda Way in Abbotsford..., once again this year they are jumping on the sponsorship for the Poker Run in a very big way...,

Hey Dave,

Just a heads up that The Honda Way will be participating once again in EPIC PROPORTIONS as we did last year. We gave out a few Vegas Trips and the Alan Berg Racing School in Alberta.

This is our commitment to the S2k community and the children that Dave can with all our help send to camp. Let this be the unofficial Yes as I begin to hit the drawing board with Brian and Pat from The Honda Way. As usual, you will be hearing from Dave and myself in terms of what contributions we will be expecting!

FYI for any of you who was able to make it to our Show n Shine last year, our dealership with your help was able to raise $3,800 for Canuck Place! That is awesome what we can achieve when we all come together to make things happen!

Also, I will be contacting the winners of last years prizes to see if they can provide any pictures so that we may be able to put them on our facebook page. (winners of the Vegas and Alan Berg racing School)

On a side note, we have a lot full of amazing Ap1 and Ap2s on our lot that need new homes. Please feel free to Contact me by PM or 778-999-9164.

Thanks in advance guys! Dave you will hear from me shortly!


Drive safe!

Sokha

[ddonovan]

We just hit 50 cars ..., keep them coming. - As of Sunday March 13 7:30pm

If you signed up and don't see your name here or you need something corrected, please fire me a PM.

Responses (Interested in attending):

Cars: 50
People: 78

[ddonovan]

Pre-registration as of Friday March 18 - 9:30pm

Cars: 51
People: 79