why don't you just hire a property management company
also, don't pay fixed rate (no incentive), pay them fixed percentage of rental (7-10% of rent is norm)
if the guy is doing it as a sole proprietorship, then no business licence, but if he's charging tax for his services, then of course he'd need a HST number (if income less than $30K, no HST number required, and doesn't need to charge HST)
but again, go with professionals who have connections with maintenance ppl, etc. - it will save you headaches and money vs. a monkey who does it
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