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Sounds like pretty simple requirements... it's not like you need to set up a Windows Domain Controller and use active directory or anything... really just file sharing.
Buy a computer with a dedicated RAID controller with 2x 1TB drives in RAID1 configuration. This gives you protection in case one drive dies.
Install whichever version of Windows you want... and just create a folder to be shared on the network, and everyone can dump files into there. You can put all the Outlook Free/Busy files in there too.
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