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well, at this time due to everyone's schedules I'm going to suggest that volunteers show up an hour prior to the meet (9:30/10am - grab a coffee) and we'll go over the game plan and also help setup.
I think this is the best way to get everyone there at the same time, since every volunteer will have to attend meet anyways, just a bit sooner for the behind the scenes and setup.
any objections? (aside from the aww it's sunday it's too earrrrly)
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